In your apps · 3 min

Check an important email with Coaching by Copilot

Outlook, Coaching by Copilot

Short answer: Write your draft in Outlook, select the Copilot icon, and choose Coaching by Copilot. It reviews tone, clarity and reader sentiment and suggests changes. Apply all, or pick the ones you want, then send it yourself.

Last checked against Microsoft docs: Oct 20, 2026

You've seen people paste a draft into ChatGPT and ask "does this sound rude?" Here's how in Copilot: write the draft in Outlook and use Coaching by Copilot. It suggests changes you can apply.

A common situation (composite)

I have to push back on a client.
I've rewritten it five times.
I want a second opinion that isn't my coworker.

What you get

Data: your own email draft.
Does: gives feedback on tone and clarity.
Output: suggestions you can apply.
How often: any email that matters.

Before you start

Needs: Copilot in Outlook with a work account. Not sure what you have? Start here.
Where: Outlook, Coaching by Copilot.
Access: Copilot only uses content you already have permission to open. Use only information your company allows in Copilot.

The steps

Write the full draft first. On mobile it needs at least 100 characters.
Select the Copilot icon and choose Coaching by Copilot.
Read each suggestion. Apply the ones that sound like you.
Read it once more, then send.

Copy this prompt

Make sure the draft has:
- the one thing you need from them
- the date you need it by
- one line of context
Coaching works better on a complete draft.

(Prompt from stuckwithcopilot.com/guides/outlook-email-coaching/)

What a good result looks like

The ask and the date survive the edits.

If a feature is missing

No Copilot button in Outlook? Paste the draft into Copilot Chat and ask for feedback on tone and clarity.

Make it smarter

Keep a short "What it got wrong" note. Paste it above the prompt next time, like "Don't invent dates".

Not sure what to ask? Copy the quick note for your Copilot admin.

Questions people ask

Check an important email with Coaching by Copilot?

Write your draft in Outlook, select the Copilot icon, and choose Coaching by Copilot. It reviews tone, clarity and reader sentiment and suggests changes. Apply all, or pick the ones you want, then send it yourself.

What do I need for this?

Copilot in Outlook with a work account. No Copilot button in Outlook? Paste the draft into Copilot Chat and ask for feedback on tone and clarity.

Next step

Try it once, then make it yours.

Run the prompt on one real task this week. Then pick your next workflow.

See the workflow library ↗

Cite or share this guide

Check an important email with Coaching by Copilot. Stuck with Copilot. https://stuckwithcopilot.com/guides/outlook-email-coaching/ Last checked Oct 20, 2026.

One Copilot idea a week

One idea a week that makes your job easier, makes you smarter, and gets your Copilot doing more for you. Something genuinely cool, not a hack. Built for people in sales, marketing and ops.

Official references

Last checked against Microsoft docs: Oct 20, 2026.